Administrative and Executive Support – 4 Month FTC

The administrative support person works to a high standard providing a range of administrative services to support the efficient and effective operation of the business.   

The exact mix of tasks required for any one individual will vary depending on their assigned area’s business needs.  Typically, tasks will include those related to member communications; scheduling; database/data management; purchase orders and record keeping. 

Assignment to an area of work may be subject to change in line with business needs.   
  
This position is for a fixed term 4-month period

The closing date for applications will be 2pm on 28th August.

The mix of tasks and the associated volumes will depend on the assigned area – the following list is illustrative of the nature of the work and is not exhaustive: 

• Managing incoming and outgoing email; post; call queries
• Dealing with general queries from members and forward calls, as appropriate 
• Log caller and call details as appropriate
• Respond to requests for documentation and web based information
• Deal with internal information requests
• Issue communications/segments to members as required
• Support for the Key Account Management meeting arrangements and documentation
• Website maintenance and provide passwords to access websites
• Support publications production; quality proofing and coordination for the production 
• Ensuring all databases are accurate and up to date and support CRM changes.
• Formatting documents, word and PowerPoint
• Preparation of documents, reports and submissions
• Diary management; travel arrangements
• Support promotional campaigns 
• Co-ordinates meeting arrangements; minutes and agendas
• Events administration and co-ordination including management of bookings and promotions
• Manage invoices and purchases orders.
• Provide cover for reception on an as needs basis